Top payroll companies in Philadelphia
Philadelphia's Best Payroll Companies
- Unlimited payroll runs
- Easy-to-use interface
- Extended customer support hours
- Straightforward pricing, no hidden fees
OnPay is an excellent option for small businesses in need of comprehensive payroll services. It provides robust payroll and HR features without any additional costs, offering all services for one flat fee. One of OnPay’s standout qualities is its weekend customer service availability, making it a reliable choice for businesses that value consistent support.
- Takes an educational approach to help startups
- IRS-certified and ESAC-accredited
- Multiple forms of 24/7 customer service
- Reduced pricing as you grow
Justworks lives up to its name by keeping things simple. In the complex world of HR, where small businesses often feel overwhelmed, Justworks steps in to handle challenging tasks like benefits and payroll, allowing you to concentrate on running your business. It functions just the way you need, covering payroll, benefits, compliance, hiring, onboarding, and much more.
- Employees self service
- Unlimited payroll runs
- Tax compliance
- 14-day free trial
Paycor is a versatile human capital management (HCM) software designed to support businesses throughout the entire employee lifecycle, from recruitment and hiring to termination and offboarding. It provides a wide range of services, including payroll and HR, talent management, workforce management, employee experience, and benefits administration.
Payroll Service Solutions
Address:
900 Jaymor Road
Southampton, PA 18966
Phone: (215) 608-1578
Payroll Service Solutions is an HR outsourcing company serving businesses in Philadelphia. It offers payroll services, benefits, and HR services to help small businesses stay compliant with local and federal regulations. It offers time tracking, tax filing, direct deposit, PTO tracking, employee portals and more. Pricing is available by calling for a quote.
Precise Payroll
Address:
366 Easton Road, Unit H
Warrington, PA 18976
Phone: (877) 561-0222
Precise Payroll is located north of Philly in Warrington, PA and specializes in payroll and HR services for small and medium businesses. It’s services are tiered based on the number of employees you have, and online payroll access is available for companies with 50+ employees. Precise Payroll also offers many convenient employee time and attendance tracking options including PIN, badge access, proximity card, finger print, key fob, mobile app, and more.
Corporate Payroll Services
Address:
2 Neshaminy Interplex, Suite 104
Trevose, PA 19053
Phone: (215) 244-2580
Corporate Payroll Services provides affordable payroll and HR services to small and midsize businesses in Philadelphia. It’s payroll service offerings include full service payroll tax reporting and filing of federal, state, and local payroll taxes. Beyond payroll, Corporate Payroll Services also offers self-service employee portals, retirement plans, workers compensation insurance, online employee onboarding, and much more. You can contact its Philadelphia office for a custom quote.
How do payroll services work in Philadelphia?
Payroll service providers in Philadelphia allow business owners to outsource the tasks associated with payroll processing and administration to specialized service providers. Here’s how it generally goes down:
- Setting up your payroll service
- Keeping track of earnings
- Calculating wages, deductins, benefits and taxes
First things first, you get started by setting up your payroll service. You provide info about your business, like company details and tax ID numbers. And of course, you’ll provide employee records, including names, addresses, Social Security numbers, wages, and all that jazz. Providers may also assist in setting up tax accounts with the Pennsylvania Department of Revenue and the Internal Revenue Service (IRS).
Then comes the part where you keep track of employee hours and earnings. You’ll have to share data about hours worked, overtime, and anything else that affects employee pay. Some providers let you do it online or use timekeeping software to make it easier.
Now, the magic happens. The payroll service provider crunches the numbers based on the info you give them. They calculate wages, factoring in things like hours worked, overtime rates, deductions, and benefits. And they also handle all the necessary payroll tax calculations, so you don’t have to worry about that stuff.
When payday comes around, the provider takes care of distributing the dough. They’ll cut checks or set up direct deposit for your employees. And if there are any taxes to be withheld or payments to be made to the tax authorities, they’ll handle all that for you too.
To make your life easier, the provider generates reports so you can keep track of payroll expenses, tax obligations, and employee earnings. And they make sure you stay on the right side of the law by taking care of tax form filings, like those W-2s and 1099s.
And that’s essentially how payroll services work in Philadelphia! By partnering up with these payroll gurus, you can streamline your payroll process, lighten your administrative load, and make sure your employees get paid accurately and on time. Be sure to choose a reputable provider who knows the ins and outs of Pennsylvania payroll regulations.
How much do payroll services cost in Philadelphia?
The cost of payroll services in Philadelphia can vary depending on a few factors. It all depends on the size of your business, how many employees you have, how complex your payroll needs are, and what specific services you require. There’s no one-size-fits-all answer.
If you go for a full-service payroll provider like Gusto, Patriot, or SurePayroll, they’ll take care of everything for you, from calculating wages to filing tax forms. The cost for full-service payroll services can range anywhere from a few hundred bucks to several thousand dollars per year. It really depends on the size of your business and the services the payroll company offers.
Now, keep in mind that different providers may have different pricing models. Some charge a flat monthly fee, while others base their fees on things like the number of employees or how often you run payroll. You got to make sure to understand the pricing structure and if there are any additional charges for extra services or features.
Speaking of extra services, some payroll providers offer more than just the basics. Vendors like Gusto offer additional services like timekeeping, HR management, and benefits administration. That can affect the overall cost, too.
And hey, if your business has specific needs or you need to integrate with other systems, that could impact the pricing as well. Be sure to check if there are any customization options and if they’ll be able to scale with you as your business grows.
Here in Philly, there are local payroll service providers that know the lay of the land. They might offer more personalized service, but they could have different pricing compared to the big national companies. It’s good to explore all your options.
To really figure out how much payroll services will cost you in Philadelphia, the best thing to do is reach out to different providers. Let them know what you need and ask for a detailed quote. That way, you can compare their offerings, services, and pricing to find the best fit for your business and budget.
Payroll laws in Pennsylvania
As a business owner in Philly, it’s important to have some general information about payroll laws in Pennsylvania, but please note that employment laws can be complex and subject to change. It’s always advisable to consult with a legal professional or the Pennsylvania Department of Labor & Industry for the most up-to-date and accurate information. Here are some key points regarding payroll laws in Pennsylvania:
Minimum Wage
The minimum wage in Pennsylvania is currently $7.25 per hour, which is the same as the federal minimum wage. However, certain localities within Pennsylvania, such as the City of Philadelphia, have enacted their own minimum wage laws that may differ from the state and federal minimum wage.
Overtime Pay
In Pennsylvania, non-exempt employees are entitled to overtime pay at a rate of 1.5 times their regular rate of pay for all hours worked beyond 40 hours in a workweek. However, certain exemptions apply to certain categories of employees based on their job duties and salary.
Pay Frequency
Pennsylvania does not have specific regulations regarding pay frequency. However, employers are generally required to pay employees at regular intervals and on a consistent basis. Most employers choose to pay employees either weekly, bi-weekly, semi-monthly, or monthly. Pay Stub Requirements
Pennsylvania does not have specific laws mandating pay stubs, but employers are required to provide employees with a written statement that shows details of their wages and any deductions made. It is considered a good practice to provide employees with itemized pay stubs.
Withholding Taxes
Employers in Pennsylvania are required to withhold state income taxes from employees’ wages based on the employee’s withholding allowances and the Pennsylvania state income tax withholding tables. Employers must also withhold federal income tax and Social Security and Medicare taxes as per federal regulations.
Paid Time Off (PTO)
Pennsylvania does not have laws mandating paid time off for private employers. However, employers may choose to provide PTO as part of their employment policies or collective bargaining agreements. Additionally, certain localities within Pennsylvania, such as the City of Philadelphia, have enacted sick leave ordinances that require employers to provide paid sick leave to eligible employees.
These are just some of the key points regarding payroll laws in Pennsylvania. It’s important to consult with relevant authorities or legal professionals to ensure compliance with all applicable federal, state, and local employment laws and regulations.
The Bottom Line
When you pick the right payroll service for your business, you’re in for some serious perks. Get ready for improved accuracy and compliance, less admin hassle, and killer insights into your labor costs.
Many payroll services go the extra mile and offer sweet HR tools and services. We’re talking onboarding, benefits administration, and time and attendance tracking. It’s like having a whole HR squad on your side, saving you time and money.
No matter if you’re a small biz or a big player, payroll service providers like Gusto, Patriot, and SurePayroll have your back in managing all things HR and payroll, so you can focus on taking your business to the next level. Can’t beat that!
The methodology behind our rankings
Here are the key factors we considered when selecting the best payroll service providers for businesses in Philadelphia, PA:
- Services offered: We looked for payroll companies that offered key services such as payroll processing, tax filing, direct deposit, and employee self-service.
- Cost: We compared the pricing plans of different payroll service providers and chose ones that fit most budgets. We also prioritized companies that offer flexible pricing plans with the ability to scale up or down depending on your business needs.
- Reputation and experience: We looked for payroll service providers with good reputations and years of experience in the industry. We checked customer reviews and testimonials to gauge providers’ reliability and customer service.
- Technology: We choose payroll service providers with up-to-date technology that can automate payroll processes and provide online access to payroll data.
- Compliance: We made sure the payroll service providers on our list are knowledgeable and compliant with federal and state payroll laws and regulations.
- Customer service: We looked for payroll service providers with excellent customer support that can address your questions and concerns in a timely manner.
- Scalability We choose payroll service providers that can accommodate growing businesses and provide services for businesses of all sizes.
- Integrations: We considered payroll service providers that can integrate with other business software, such as accounting or time and attendance tracking, to streamline processes and reduce errors.