Best Real Estate Accounting Software

Real Estate Accounting Software Reviews

We started with a list of 30 real estate accounting software solutions and applied our intensive research process to select the top performers. We tested each solution based on key factors such as ease of installation and use, accounting features, integration support, customer support, and overall value for money to find the most reliable and easiest-to-use solutions. Below is our buyer’s guide to the best real estate accounting software, with a breakdown of what makes each different for landlords, property managers, and real estate pros.

Baselane – Best for Real Estate Investors

Baselane is a one-stop real estate money platform for small property investors and solo landlords. It merges banking, bookkeeping, rent collection, and expense tracking under a straightforward dashboard. With built-in bookkeeping capabilities, custom financial reports, and direct compatibility with landlord bank services, Baselane simplifies the business side of rental real estate management and keeps users tidy throughout the year.

Get Started For Free Visit Baselane’s website

Baselane features

• General Ledger & Core Accounting – Track all financial activity across properties with automated categorization and real-time updates.
• Payment Processing & Invoicing – Collect rent, send invoices, and automate late fees through the platform.
• Reporting & Analytics – Generate detailed reports and gain insights into income, expenses, and property performance.
• Platform Management & Customization – Tailor account settings, notifications, and financial views to fit your property management style.
• Integration & Data Management – Sync with landlord banking tools and export data for tax prep and third-party software use.

How Baselane pricing works

Baselane provides three core services tailored to make rental property management easier and more efficient for landlords.

• Banking: Baselane’s landlord banking comes with no monthly fees, making it a cost-effective choice. Optional services include $2 per mailed check and $15 for a physical checkbook if needed.
• Rent Collection: Landlords can collect rent via ACH transfers at no cost using a Baselane banking account. Transfers to external bank accounts come with a $2 fee per transaction. Tenants also have the option to pay by card, with a 3.49% processing fee passed on to them.
• Bookkeeping & Accounting: Baselane offers an entirely free accounting suite that includes accounting tools for tracking income expenses and generating reports—ideal for landlords looking to simplify financial management without added costs.

What markets does Baselane serve?

Baselane is ideal for independent landlords and small property investors looking for a simple, free solution to manage rental finances. It benefits those managing residential rentals seeking a modern, tech-forward alternative to traditional spreadsheets or costly accounting software.

Read our full Baselane review

Buildium – Best for Professional Property Managers

Buildium is a feature-rich property accounting and management software for real estate professionals managing residential, commercial, or community association properties. With robust accounting capabilities, owner and tenant portals, and feature-expanding capabilities, Buildium makes each phase of property management easy, from collecting rent and monitoring expenditures to reporting and compliance.

Schedule a Demo Visit Buildium’s website

Buildium features

• General Ledger & Core Accounting – Complete double-entry accounting system with automated bank reconciliations and property-specific ledgers.
• Payment Processing & Invoicing – Accept online payments, send invoices, and automate recurring charges like rent and fees.
• Reporting & Analytics – Access dozens of pre-built financial reports or create custom ones for deeper insights.
• Platform Management & Customization – Manage user roles, workflows, and communication preferences to match your operations.
• Integration & Data Management – Integrates with significant platforms like Zillow and credit screening services; supports secure data import/export.

How Buildium pricing works

In addition to a 14-day free trial, Buildium offers three pricing tiers to suit different business needs: Essential, Growth, and Premium.

• Essential Plan: sStarts at $58/month and includes core property management tools.
• Growth Plan: Starts at $183/month and adds advanced features for expanding portfolios.
• Premium Plan: Starts at $375/month, designed for more extensive operations needing deeper insights and enhanced support.

All plans come with key features such as full accounting capabilities, maintenance tracking, task management, and built-in communication tools for residents and board members.

What markets does Buildium serve?

Buildium best suits professional property managers handling medium to large portfolios, including residential and commercial real estate, student housing, and community associations. It’s ideal for firms seeking an all-in-one platform that combines accounting with robust property management features.

Read our full Buildium review

DoorLoop – Best for Speed and Ease of Use

DoorLoop is an innovative property management software that allows landlords and property managers to do everything—accounting, leasing, and all in between—efficiently and simply. With ease of use at the forefront, DoorLoop offers powerful financial functions, tenant communication features, and automation capabilities that make it ideal for managing residential, commercial, and mixed-use properties.

Request a Demo Visit DoorLoop’s website

DoorLoop features

• General Ledger & Core Accounting – Easily track income, expenses, deposits, and balances across all properties.
• Payment Processing & Invoicing – Collect rent online, automate late fees, and send recurring invoices to tenants.
• Reporting & Analytics – Generate customizable financial reports, owner statements, and performance dashboards.
• Platform Management & Customization – Tailor workflows, user permissions, and templates to fit your property types.
• Integration & Data Management – Import data quickly and sync with tools like QuickBooks and Zapier for expanded functionality.

How DoorLoop pricing works

DoorLoop offers three pricing plans, along with a 30-day free trial, designed to fit a variety of property management needs:

• Starter: Starting at $79/month, it is ideal for independent landlords who want to simplify and automate day-to-day portfolio management.
• Pro: Starting at $169/month, tailored for property owners and managers seeking more organization, control, and advanced features.
• Premium: Starting at $229/month, built for growing property management companies aiming to boost profitability, streamline operations, and scale efficiently.

What markets does DoorLoop serve?

DoorLoop is suited for small and medium-sized portfolio landlords and property managers who require a fast, easy-to-use solution. It’s particularly suitable for those who need an effortless setup process, complete accounting functionality, and a modern user interface without the prohibitive learning curve.

Read our full DoorLoop review

Appfolio – Best for Scalable Property Management

AppFolio is a comprehensive property management and accounting software designed to meet the needs of residential, commercial, and mixed-use property managers. With strong features ranging from financial tracking and reporting to leasing and tenant screening, AppFolio offers a solution that grows with your portfolio. Its simplicity and top-notch customer support make it the best among small operators and big property management companies.

Appfolio features

• General Ledger & Core Accounting – Manage finances, expenses, and reports with a full accounting suite for property management.
• Payment Processing & Invoicing – Process online payments, automate recurring charges, and create customizable owner and tenant invoices.
• Reporting & Analytics – Generate detailed financial reports, cash flow statements, and performance dashboards for data-driven decision-making.
• Platform Management & Customization – Customize workflows, automate tasks, and manage tenant and owner communications from a single location.
• Integration & Data Management – Seamlessly integrates with applications like QuickBooks, bank accounts, and electronic payment systems for efficient data management.

How Appfolio pricing works

Appfolio doesn’t offer pricing on its website, but its plans are available for a custom quote. They have three plans: Core, Plus, and Max.

What markets does Appfolio serve?

AppFolio is best suited for property management companies handling medium to large portfolios, including residential, commercial, student housing, and mixed-use properties. Its scalability and wide range of features make it ideal for businesses looking for an all-in-one platform that can handle growth and increasing complexity.

Read our full Appfolio review

Stessa – Best for DIY Landlords

Stessa is a user-friendly real estate accounting platform explicitly designed for “do-it-yourself” landlords and real estate investors wanting to streamline finances. Its simple-to-use design and auto-monitoring of expenses and income firmly put landlords in charge without employing complex accounting methods. It’s an excellent solution for residential property owners who want to maximize tax deductions and return on investment.

Stessa features

• General Ledger & Core Accounting – Automatically track each property’s income, expenses, and asset depreciation in real-time.
• Payment Processing & Invoicing – Although Stessa doesn’t offer payment processing, it integrates easily with external payment systems.
• Reporting & Analytics – Generate tax-ready reports, including profit and loss statements and balance sheets, to streamline tax filing.
• Platform Management & Customization – Customize categories and tags to suit your accounting needs and property types.
• Integration & Data Management – Sync data with external platforms like bank accounts, property management tools, and accounting systems.

How Stessa pricing works

Stessa offers three plans to suit different needs: Essentials, Manage, and Pro. The Essentials plan is free and includes unlimited property tracking, while the Manage plan starts at $15 per month, and the Pro plan starts at $25 per month, offering additional advanced features.

What markets does Stessa serve?

Stessa is perfect for independent landlords and real estate investors managing small to mid-sized residential portfolios. It’s particularly suited for those looking for a simple, cost-effective way to manage their property finances for real estate investing without needing advanced features or complex software.

Rentroom – Best for Single-Property Owners

Rentroom is an easy-to-use real estate accounting software designed for small landlords and single-property owners wishing to get their finances in order. It offers basic accounting features in an easy-to-use and straightforward system, including rent tracking, expense tracking, and tax-ready reports. Rentroom is perfect for landlords who don’t need a complex system but a good solution to manage their rental property finances.

Rentroom features

Rentroom offers four plans to choose based on your needs:

• General Ledger & Core Accounting – Rapidly capture every property’s income, expenses, and deductions.
• Payment Processing & Invoicing – Even though RentRoom doesn’t automatically process payments, quick manual capture of rent collected and expenses paid is allowed.
• Reporting & Analytics – Prepare straightforward financial reports like profit and loss statements and tax summaries.
• Platform Management & Customization – Provide direct expense and income categorization options.
• Integration & Data Management – Imports data from other systems rapidly but has few integration abilities.

How Rentroom pricing works

Rentroom offers four plans to choose based on your needs:

• Starter Plan: Starting at $49.99/month and is perfect for under 15 tenants
• Basic Plan: Starting at $74.99/month and is for payments, maintenance, and more
• Growth Plan: Starting at $149.99/month and is for applications, eLeasing, and communication
• Max Plan: Starting at $249.99/month and is for advanced accounting and increased support

What markets does Rentroom serve?

RentRoom is ideal for individual landlords or those with a single property who need a straightforward, budget-friendly solution for managing rental finances. It’s best for those who want a simple platform without the complexity of larger systems.

Compare the Best Real Estate Accounting Software Side-By-Side

What is Real Estate Accounting Software?

Real estate accounting software is a web application designed to help landlords, property managers, and real estate investors manage the finances of their rental properties. It simplifies tracking income and expenses, automates rent collection, and gives financial reports—such as profit and loss statements and tax-ready summaries—to allow users to stay organized and make smart financial decisions. These applications often include features like bank syncing, repeat transactions, and integration with property management tools.

By integrating financial tracking, reporting, and accounting into one platform, real estate accounting software reduces manual data entry, enhances accuracy, and saves time. From a single unit to hundreds, these programs are a valuable asset to budgeting, tax preparation, and monitoring the financial condition of your portfolio.

Users can expect:

• Automated tracking of income and expenses
• Tax-ready financial reports
• Integration of bank account and property management platform
• Recurring transaction scheduling
• Centralized portfolio performance dashboard
• Simplified bookkeeping with receipt storage and category tagging

What Features Should I Look For in Real Estate Accounting Software?

When choosing real estate accounting software, look for key features like automatic income and expense tracking, tax-ready financials, and bank account and property integration. The software should offer recurring transaction support, a customizable chart of accounts, accounts receivable management, and user-friendly dashboards for real-time financial insights. Additional features like receipt scanning, multi-property tracking, and tenant payment tracking can enable smoother operations and greater accuracy.

How Does Accounting Software Differ from Bookkeeping?

Accounting software is something more than mere bookkeeping as it not only maintains transactions but also examines and systematizes monetary data for purposes of reporting and making decisions. Where bookkeeping worries about monitoring cash flow, payments, and accounting records, accounting software offers add-ons and advantages like auto reports, tax aid, and the analysis of performances. In a nutshell, bookkeeping is only the beginning, and accounting software develops it further to present you with better financial conditions.

How Much Does Real Estate Accounting Software Cost?

Software prices for real estate accounting also depend on the size and features of the platform. Basic plans range from $10 to $50 per month for small portfolios, but the advanced plans for more extensive operations will cost between $100 and $500 per month or more. Some programs offer tiered pricing based on the number of units or properties being managed, and some provide custom quotes for enterprise solutions. Numerous platforms offer free trials or limited free versions with basic features.

Real Estate Accounting Software FAQ

Does your agency management rental properties for different clients?
Most property management companies do have rental property management for different clients. These companies deal with all aspects of property management, including leasing, repairs, rent, and tenant communication, for property owners. By taking care of multiple clients’ properties, these companies provide a complete solution that allows landlords time to focus on other aspects of their business without thinking about managing their rental property and keeping it in the black.

What is the best accounting software for a real estate company?
The best accounting software for a real estate company will differ based on the firm’s requirements, but AppFolio, Buildium, and Baselane are highly recommended options. AppFolio and Buildium are good options for property managers with more than one property and offer extensive features like rent collection, financial reports, and tax preparation. Baselane, on the other hand, is better for landlords and property investors looking for a more holistic, banking-driven solution to handle finances and generate tax savings. Both offer scalable solutions that small businesses, enterprises, or companies of any size can implement.

What accounting methods do real estate agents use?
Real estate agents commonly adopt two primary accounting methods: cash-basis and accrual-basis accounting. In cash-basis accounting, transactions are recorded when cash is exchanged, i.e., income when received and expenses when paid. It’s a simple method and commonly practiced by small real estate agents. Accrual-basis accounting, however, records income and expenses when earned or incurred, regardless of when the cash is ultimately received or paid. It provides a more accurate image of a business’s financial well-being while tracking rental income. Larger agencies or agencies with complex transactions usually use it.

How We Chose the Best Real Estate Accounting Software

To identify the best real estate accounting software, we started with a list of 30 platforms. We narrowed it down to top contenders based on essential features, user satisfaction, pricing transparency, and ease of use.

We gathered information from trusted sources, including:

• Customer reviews
• Official vendor websites
• Independent third-party review platforms

Each software was then rated on a scale of 1 (poor) to 5 (excellent) across four equally weighted criteria, with each category accounting for 25% of the overall score:

• Variety of Features: We compared platforms based on key features such as automated income and expense tracking, financial reporting tools, integration with other systems (like property management or banking), and the ability to handle multiple properties. Software with broader features designed to simplify and automate business accounting was ranked higher.
• Pricing and Transparency: We evaluated pricing models, preferring platforms with clear, scalable plans, transparent fee structures, and competitive pricing. Software that offered free trials or transparent, straightforward pricing explanations scored higher for providing a better value to users.
• Onboarding and Support: We assessed the quality of the onboarding process, training materials, and customer support. Platforms that offered intuitive setups, helpful guides, and accessible multi-channel support (e.g., live chat, phone, and email) were rated higher for easing the learning curve.
• Brand Reputation: We reviewed third-party ratings and customer feedback to gauge overall satisfaction. Software with consistently positive reviews, especially regarding reliability, ease of use, and responsive customer service, received higher scores for its proven effectiveness in real-world use.